For the community
Custom development for nonprofits
We build websites, apps and working systems for nonprofits.
Registration, people, programs, donations, volunteers and team follow-up — connected around the way your organization actually works.
One of our working cases is International Bible Church in Boca Raton. Its website, installed app and protected workspace use the same records for people, programs, requests, giving, content and team tasks.
Start with one repeated process or scope a complete system. We show the working case, then talk about what your organization needs.
Your day, connected.Workspace
↗ProgramsSign-ups & events
◎PeopleOne shared record
♡GivingDonors & campaigns
✓TeamTasks & follow-up
✦Help request routed to outreachOpen
Your communityCommunity
creative workshop
creative workshop
Programs & events
24Saturday
10:00 AM
View & sign up10:00 AM
One working case · International Bible Church
The website, app and admin
use the same information.
This is one system we built and continue to develop. A post, event, sermon or program date is entered once. People see it on the website and in the app, while the team manages people, permissions, requests and reports in the protected admin.
For phones and tablets
Mobile app
iPhone and Android access connected to the same website and admin systemFor the team
Protected admin
People, children, groups, requests, tasks, content, giving and reportsOne working foundationShared records · roles · rulesPush · email · SMS · payments · calendar · backups
One workflow inside the IBC case · runs twice a monthFood distribution shows the system under real pressure.
See this workflowA family registers, receives a QR ticket, checks in with a volunteer and appears in the final attendance report. The wider IBC system also handles children, groups, requests, giving and content.
What it changes in practice
Less searching, repeating
and passing work by hand.
Registration becomes the report
QR and PIN check-in prevents a second handout on the same date. “Handed out” is saved with the time and volunteer, and the final list is ready for print or Excel.
Parents enter details once
A child’s health notes, authorized pickup, emergency contact and annual consent stay in one protected profile for Sunday school, VBS, camp and events.
The right ministry receives it
Prayer, pastoral meetings, baptism, membership, volunteering and help requests reach the admin, email and the responsible team. Private prayers remain visible only to the pastor.
A live IBC workflow
A request arrives. The right people see it.
This is how website and app requests move into the team’s work. Select a step to follow the handoff.
A person sends a request from the IBC website or app. It enters the same protected system the team uses.
Working at IBC · routing and access are configured for each organization.
Inside the working project
What IBC already uses
and what each part replaces.
These are functions implemented in the current IBC system. A client project can begin with one of them; its rules, permissions and integrations are then adapted to that organization.
IBC system overview
Working nowThe public website, mobile apps and protected admin are one project. People use the public side; leaders, staff and volunteers see only the tools and records allowed for their role.
3 languagesone content system
Site + appupdated from one admin
Role-basedaccess for each team
Current IBC project configuration.
- People and children in protected profiles
- Requests routed to the right ministry
- Programs, giving and content in the same workspace
Website & mobile apps
Working projectContent is entered once in the admin and appears on the website and mobile experience. For client projects, we develop for iPhone and Android and can include App Store and Google Play submission.
- English, Russian and Ukrainian
- Events, sermons, livestream, audiobooks and giving
- Push notifications from the same system
- Test site for checking design and code before release
Children & families
Live at IBCA parent adds a child once. Health information, allergies, emergency contact, authorized pickup and the signed annual consent remain in one protected profile for Sunday school, VBS, camp and events.
- Automatic Sunday-school class by age
- Children grouped by age for VBS and camp
- Teachers see only their class; leaders see their ministry
- Parent notes can be translated for the team
Food distribution
Runs twice a monthAn admin creates a date and capacity, then copies it forward by two weeks. Families register from a phone and receive a QR ticket plus a six-digit code. Volunteers scan at the table or enter the code manually.
- Green: hand out · yellow: already received · red: invalid code or date
- Pickup for up to six families through transferred tickets
- Walk-ins can be added at the table
- Registered, served and no-show counts are ready immediately
Giving & campaigns
Live with StripeIBC accepts card payments, Apple Pay and Google Pay. A campaign can have its own goal, progress, photo and shareable page. Donation records are available in the admin only to the finance role.
- General giving and purpose-specific campaigns
- Campaign progress and updates on the public page
- Donation exports by period
- Donor names restricted to the finance role
Distribution volunteers
Live at IBCUp to 25 volunteers can sign themselves up for a distribution date. The admin chooses who will scan; each completed handout is saved with the time and volunteer’s name.
- Self-sign-up for each distribution date
- Scanner access assigned by the admin
- QR scanning from a volunteer’s phone
- Manual six-digit code when scanning is not practical
Notifications & team tasks
Live at IBCLeaders receive push and email for the work assigned to their ministry. Tasks include a chat and voice messages. Quiet hours hold routine notifications from 10 PM to 8 AM; urgent messages go through immediately.
- Push and email to the responsible ministry
- Task chat and voice messages
- Quiet hours for routine notifications
- Room-calendar changes from eSPACE
Requests from the website
Live at IBCPrayer, a meeting with the pastor, baptism, membership, volunteering, a Sunday visit and requests for help arrive in the admin and by email. The system routes each request to the responsible ministry.
- Help requests go to the outreach team
- Prayer requests go to the prayer team
- Sunday visits go to the welcome team
- Private prayers remain visible only to the pastor
Program reports
Live at IBCDistribution records already know who registered, who received food and who did not arrive. The team can view the list, print it or export it to Excel without rebuilding the count from paper.
- Registered, served and no-show totals
- Time and volunteer recorded for each handout
- Print view as an operational backup
- Excel export for further reporting
Groups & ministries
Live at IBCA person taps “Join a group,” and the leader receives a push notification and email. Ministry leaders can create groups, appoint group leaders and keep each leader’s access limited to their own people.
- Ministries, home groups and age-based groups
- One leader responsible for each group
- Weekly or every-other-week meetings
- Members see their group and leader in their profile
Content & three languages
Live at IBCSermons, events, posts, livestreams and audiobooks are managed from one place. Posts can be prepared for the website, app, Telegram, Facebook and Instagram. ChatGPT helps create drafts and images; the team reviews what is published.
- English, Russian and Ukrainian versions
- YouTube sermons and automatic livestream
- Audiobooks in the site and app
- Personal data is not sent to free translation services
Roles, backups & recovery
Live at IBCAdmin, pastor, editor, finance, youth, volunteer and team roles see different parts of the system. The database is backed up to Google Drive, and the site saves a file backup before updates so the previous version can be restored.
- Sign-in by email or SMS code, password or Google
- Role-based access to people and private requests
- Database backup to Google Drive
- One-click rollback after a file update
Modern tools. Practical help.
Give repetitive work
less of your day.
Your team should spend less time moving information and more time using it. We plan integrations, automations and AI agents around the work that actually needs doing.
- Connect email, calendars, forms and existing tools
- Prepare summaries and follow-up drafts from approved sources
- Set permissions and human approval for agreed actions
Your team’s assistantIllustrative workflow
For reviewPrepare this month’s board update using approved program summaries.
Program summariesEvent calendarApproved documents
DRAFT PREPARED
Board update
Sources attached. Questions flagged for your team.
Your team reviews it.
This example stops at a draft. Sharing requires approval.
Connections and actions depend on your tools and agreed project scope.
A working example · Boca Raton, Florida
From sign-up to follow-through.
A connected registration and check-in workflow runs twice a month at a Boca Raton church food pantry: a family signs up for a date, confirms the phone by SMS and arrives with a QR code. Read how that workflow is put together. It is one working example; your project could focus on children's programs, fundraising, volunteer coordination, events or another part of your mission.
Sign upPeople register from their phone.
Check inVolunteers scan a QR code.
Keep recordsVisits are ready for reporting.
Fewer handoffs, step by step.
Illustrative steps in a sample workflow.
Registration
Attendance
Program report
Year-end letters
How this example works
A paper form, spreadsheet entry, duplicate check, check-in list and final count become phone registration and a QR scan. These are illustrative steps, not measured client results. Your actual process determines the change.
Built through collaboration
Church experience shaped the system.
The pastor and ministry leaders set the priorities. Staff and volunteers tested the work in real situations. NONPROFIT.SYSTEMS turned that shared knowledge into the website, mobile experience and protected workspace.
LeadershipDirection and approval
Ministry teamReal-world testing
NONPROFIT.SYSTEMSDesign, development and training
From scattered tools to shared work
Your services work together.
Your team gets one clear workspace.
- Website updates
- Registration forms
- Donor lists
- Volunteer shifts
- Email lists
- Attendance sheets
- Grant tracking
- Report spreadsheets
We integrate the tools you already use — website, forms, payments, email, calendars, cloud files, accounting and approved AI services — so information does not have to be copied from one place to another.
Use it on phone and computerYour staff and volunteers see the tools they need, with access set by role
We handle configuration, integrations, agreed data transfer, permissions, testing and team training.
Built around you
You come first.
Services, ministries and outreach in one system.
- Schedules and events in the app
- Giving and tithes
- Groups and volunteers in one place
- Community programs with registration and QR check-in
Programs, donors and reports in one place.
- Program registration and records
- Giving and donor information
- Numbers for the board and funders
- Grant applications supported by program records
A simpler way to coordinate the people who help.
- Shift sign-up from a phone
- Reminders and role guides
- Hours ready for reports
- QR check-in tools for event volunteers
Done for you
We do the work. You approve it.
Design & homepageYour organization's face, in your style, not a template
Mobile appiPhone or Android, with store submission if included in scope
AdminOne sign-in for staff and volunteers
IntegrationsPayments, email, calendar, accounting, AI
Data migrationWe bring over lists and spreadsheets from old tools
Training & supportWe train your team and stay in touch
A clear scope, a connected workflow, and room to grow.
App
The same work, on phone and computer.
We develop mobile apps for iPhone and Android and connect them to your website and admin, so your team does not have to maintain the same information twice.
Mobile app development & store submission
Store preparation and submission can be included in the project scope. Final approval is made by Apple or Google.
Sample screen.
Your organization
Your program pass
Show this code at the door
Your data stays yours.
- We agree on who can see and change each type of record
- AI access is scoped separately from staff access
- Backup, hosting and recovery options planned with you
- Provider data use and retention settings reviewed
- Your accounts and a handover plan agreed before work begins
AI, when it helps.
- Choose the task before choosing the tool
- Use selected records and approved documents
- Draft communications and summaries for review
- Define what an agent can do and when approval is needed
Reports ready when they're asked for.
- Numbers for grant applications
- A summary for your board
- An annual impact report for donors
Free and discounted programs for nonprofits
Find the benefits your nonprofit can use.
We help with the application, setup and the practical work after approval.
What may be available
- Advertising
- AI tools
- Design
- Business email
- Teamwork
We check current requirements, prepare the application with you, then configure approved accounts and connect the services your team needs.
- 1Check eligibilityWe review the provider's current requirements with you.
- 2Prepare the applicationWe help organize verification, domain and organization details.
- 3Set up and connectAfter approval, we configure accounts, access and useful integrations.
Reach new supporters
Google Ad Grants
Up to $10,000/mo
In Google Search advertising for eligible organizations. This is advertising credit, rather than a cash grant.
We help with
Read program details (official website, opens in a new tab)
Application support, account activation and campaign setup.
AI for your team
Claude for Nonprofits
Up to 75% off
Discounted Claude Team and Enterprise plans for eligible nonprofits.
We help with
Read program details (official website, opens in a new tab)
Verification, team setup and useful workflows for your staff.
Design & communication
Canva Nonprofits
Free for up to 50
Premium design features and collaboration for one eligible nonprofit team.
We help with
Read program details (official website, opens in a new tab)
Application support, your Brand Kit and reusable templates.
Google Workspace
Email & collaboration
Google Workspace for Nonprofits
No-cost edition
Gmail on your domain, shared files, calendars and collaboration tools.
We help with
Read program details (official website, opens in a new tab)
Verification, domain email, user accounts and shared folders.
Microsoft 365
Productivity & teamwork
Microsoft 365 for Nonprofits
Up to 300 users
Business Basic grant with web and mobile apps for eligible nonprofits.
We help with
Read program details (official website, opens in a new tab)
Application support, email, Teams and staff account setup.
Your existing tools
Have another tool in mind?
Let's connect it.
Tell us what your team uses. We'll review nonprofit offers and how the tool could fit into your system.
Built around your organization
Ask us about your tools
Start with what works for your team and connect the next piece when you need it.
You do not have to configure it alone.
Tell us which tools you need. We will explain what your organization may qualify for and quote the application, setup and integration work before we begin.
Each provider decides eligibility and supplies its own benefit. Organization type, location and program terms matter. Our application and setup services are quoted separately. We are independent of the providers shown. Offers checked October 2026.
Starting prices, in dollars
We start with one process. The rest can wait until you ask for it.
Offer 1 · any distribution or event
The queue under control
from $450 one-timeor $75/month with support
Sign up for a date, confirm the phone by SMS, arrive with a QR code and PIN, a volunteer scans with their own phone, the "handed out" mark is saved, Excel and a printed list stay as backup. Limit rules set to yours.
- Ready in one to two weeks
- Food pantry, free meal, clothing give-away, event registration
- Useful every month of the year
Offer 2 · decided in January–March
Children's program & VBS
from $1,200 per seasonregistration, groups, check-in and pickup
One form per family and a separate record per child, age groups with capacity limits, allergies visible only where they must be, authorized pickup, check-in and check-out, rosters for every leader.
- Ready in three to four weeks
- Churches with a summer camp, preschools, after-school programs
- Set up while registration is still closed
Offer 3 · after you have seen it work
The whole system
from $3,500plus $120/month for hosting, backups and support
Website, installed app and protected admin; people, children, groups, requests, team tasks, food distribution, giving, content, notifications, roles, backups, three languages and team training.
- Six to ten weeks, in stages if you prefer
- A fixed price: adding a second program does not raise it
- Your domain, your accounts, your data
Working with a $0 budget?
Three practical ways to start.
Choose the route that fits your organization now. We will spell out the terms before any work begins.
01First project at no costFor the first three organizations, we can set up offer 1 in exchange for an agreed written reference, permission to show the case, and two introductions.
02Use nonprofit benefits firstWe can help you apply for available programs such as Google Ad Grants, Claude, Canva, Workspace, Microsoft 365, Stripe and Twilio.
03Grant, sponsor or stagesWe can prepare the project scope and budget for a grant or sponsor, or build one useful workflow at a time as funding becomes available.
Starting prices for the scopes described here, as of October 2026. Scope, timeline and final price are agreed in writing before any work starts, and the first 20-minute review is free. Eligibility for each nonprofit program is decided by that provider, not by us.
With you after launch
Your team can run it.
We're here to help.
We design around the way your staff and volunteers work, move the agreed data and teach your team how to use the system. As your needs grow, we help plan the next step.
Clear from the start
A plan you can understand.
- Scope, timeline and price agreed before work starts
- Your domain, accounts and data stay with your organization
- Training and an agreed support plan
- A free first conversation, then a clear proposal
From first conversation to a system your team can use.
1
Review
Twenty minutes. We look at what you use, what you pay for and what you can drop.
2
Scope & build
We agree on the first workflow, timeline and price, then build it around your team.
3
Move & test
We bring over the agreed data and test the workflow with the people who will use it.
4
Train & support
We train staff and volunteers, support launch and agree on ongoing improvements.
Questions before we start.
What does it cost?
The first workflow starts at $450 one-time, or $75 a month if you want us to keep supporting it. A children's program or VBS season starts at $1,200. The whole system starts at $3,500 plus $120 a month for hosting, backups and support. Those are starting prices for the scopes on this page; the exact number is agreed in writing before work starts, and the first 20-minute review is free.
Is this already running somewhere?
Yes. International Bible Church in Boca Raton uses the connected website, mobile experience and admin for people, children, groups, requests, team tasks, food distribution, giving, sermons, events, notifications, role-based access and backups. The twice-monthly food-distribution workflow is documented here, and we can show the wider working system during a review call.
Do you work in Russian or Ukrainian?
Yes. Natalie is a translator by training and works in Russian, Ukrainian and English, and the church system itself runs in three languages. If your congregation is Russian- or Ukrainian-speaking, we can do the whole project in your language — including the pages the families you serve will read.
We're a small team with no IT staff. Can we use it?
Yes. We design around the people who will use it, including volunteers. The first workflow can be small, and training is part of the agreed scope.
What is free, and when do we pay?
The first 20-minute review is free. Building and maintaining a system is paid work. We agree on the scope, timeline and price before starting.
Do we need a website, app and admin all at once?
No. We can begin with the workflow that matters most. A website, mobile app and admin workspace can be connected as the project grows, depending on your needs and budget.
Can you build an iPhone or Android app?
Yes. We develop mobile apps connected to the website and admin, so the same content and records can be used on a phone and computer. App Store and Google Play preparation and submission can be included in the project scope; final approval belongs to each store.
Does this replace our accountant or other providers?
It depends on the workflow. We can connect records or prepare exports for existing accounting and donation tools. Your accountant and payment provider keep their own responsibilities.
How do you handle sensitive data and AI?
Before connecting an AI tool, we agree on the task, which records it may use, what it may do and which actions require human approval. We review provider data use and retention settings and plan access by role. The safeguards, integrations and review steps are defined in your project scope.
Do we have to use AI?
No. A connected website, app and workspace can be useful without AI. We recommend AI only for a clear task, with agreed data access and review steps. Your team decides what to include.
Can it run in our own cloud account?
We can discuss hosting options, including your own cloud account or servers, during scoping. The right setup depends on the system and the support your team wants.
Do you sell Google, Claude or Canva discounts?
No. Each provider decides eligibility and supplies any nonprofit benefit directly. We can help with applications and setup as separately scoped work.
What happens to our data if we leave?
Your domain and accounts should be in your organization's name. We can agree on a usable data export and handover process before work begins.
Articles · practical answers for nonprofit teams
Start with the problem
you are trying to solve.
These are detailed guides, not hidden product pages. They answer the questions nonprofit teams ask when forms, spreadsheets, volunteers and follow-up stop working together.
Forms, spreadsheets & handoffsHow can a nonprofit stop copying the same data by hand?
See all articlesConnect registrations, document templates and reports. Includes a working example from IBC.
Read the article →Volunteers & eventsHow do you manage volunteer sign-up, shifts and attendance?Turn interest into confirmed shifts, clear instructions and useful attendance records.
Read the article →Websites & nonprofit operationsWhat technology does a growing nonprofit actually need?A practical South Florida guide to websites, donations, programs, reporting and connected tools.
Read the article →Children’s programs & campsHow do you manage registration, consent, check-in and pickup?Plan the full program day, from the first form to attendance and authorized pickup.
Read the article →Tell us where the work gets stuck.
Send a few lines about your organization and the process you want to improve. We'll reply to arrange a free 20-minute review. If nothing here fits your situation, we'll tell you that straight away.